BrandSafway Billing Coordinator in San Jose, California

Billing Coordinator


San Jose, CA

Job Type

Full-Time Temporary

Position Id


Job Description


BrandSafway has an established business strategy to maintain and grow market share worldwide in key Industrial and Commercial markets, primarily with Fortune 1000 companies. The company serves Industrial and Commercial construction markets through key business units such as Industrial Scaffolding, Commercial Scaffolding, Concrete Construction, Insulation, Carpentry, Special Events and Safety Services. The company is searching for a Billing Coordinator to support the Bay Area, reporting to the Branch Manager, with a dotted line to the Regional Controller.


Utilize labor and rental billing systems to generate invoices and send to customers. Understand ERP systems of certain large customers and assist in the efforts of certain site locations. Work with Company’s Collections team to ensure accurate reconciliations, timely payments and correct cash applications. Ability to audit for compliance at divisions. Identify opportunities to improve the current billing process.

Billing Coordinator Description:

Reporting to the Billing Manager, the Billing Processor will process customer billings for the Bay Area branches, recommend improvements, audit for compliance at division offices and provide support for month end close/job cost review. Success will depend on strong analytical skills, attention to detail, effective communication, strong PC skills, resourcefulness and initiative.

  • Works with division representatives to ensure accurate and timely billing, consistent with the requirements of the customer.

  • Design billing processes for new customers, understand customer billing objectives and work to integrate into standard Brand Processes.

  • Reviews and understands contracts and ensures billing is processed in accordance with the terms of the contract.

  • Interact with customers to insure their needs are met.

  • Manage custom interface programs between customer payable applications and Brand billing applications.

  • Communicate effectively with Payroll & Division managers to ensure billing is complete and accurate.

  • Provide analysis and support for Region Billing process, including the understanding and challenging of underlying assumptions. Will learn current process and recommend improvements utilizing data to isolate risks and opportunities of improvements.

  • Identify and recommend key strategic change for streamlining and improvement of the Billing process.

  • Support monthly close by understanding, analyzing and communicating results.

  • Support Region analysis on Billing timeliness and trends. Ad hoc requirements on strategic initiatives, acquisitions, etc.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Degree in related field is preferred, though not required.

Must have a minimum 2 years direct experience in a finance related position.


May require some occasional travel(max 5%).


  • Superior problem-solving ability

  • Outstanding quantitative and analytical aptitude

  • Exceptional analytical, statistical, quantitative, and deduction skills


  • Ability to communicate effectively in a multicultural, multinational environment and mobilize cross-functional high-performance teams

  • Exceptional verbal communication skills

  • Excellent written communication skills


Working knowledge in using personal computer and application software including Microsoft Word, Excel, & PowerPoint.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most work is conducted in an office environment with concentration in using personal computers.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal office working environment.

This position description has been designed to indicate the general nature and level of work performed by an employee. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities required of employees assigned to this position.,

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.